Students and batches
One record per student. Seat limits that hold.
What this covers
- 1The student recordFull detail page per student
- 2Duplicate detection at the front deskMatch check on entry
- 3Getting data in and outBulk import from spreadsheet
- 4Batches with seat limitsBatches with courses
- 5Working through a long listTable and card views
In short
What does students & batches do in RaivatEdu?
Every learner gets one student record with a full detail page, attached documents and a financial summary. Duplicate detection catches the same student being added twice at the front desk, and bulk import and export move data in and out by spreadsheet. Batches carry a seat capacity that is enforced at the database level, not just checked in the browser.
- record per learner
- 1
- seat capacity enforcement
- Database
- import and export
- Bulk
What students & batches does today.
Every line here is a feature that exists in the product right now. Anything still being built is listed further down, on the same page.
01
The student record
A full detail page per learner: which batch they are in, what they owe, which documents you have collected and what has happened so far. The financial summary sits on the record, so a counsellor answering a parent's call does not have to open another screen.
- Full detail page per student
- Document and file attachments
- Per-student financial summary
- History on the record
02
Duplicate detection at the front desk
The same student gets entered twice more often than anyone admits: once by the person who took the call and once by the person who took the walk-in. RaivatEdu checks as the record is created and shows you the likely match before you commit.
- Match check on entry
- Side-by-side duplicate dialog
- Decide before the record is created
03
Getting data in and out
Start from the spreadsheet you already keep. Import in bulk, export in bulk, and work through a list with bulk select and a confirmed bulk delete when a cohort needs clearing.
- Bulk import from spreadsheet
- Bulk export
- Bulk select
- Bulk delete with confirmation
04
Batches with seat limits
Set the capacity for a batch and the limit holds. This is the difference between a seat count you trust and a number in a sheet that three people are editing.
- Batches with courses
- Seat capacity per batch
- Capacity enforced at the database level
- Status filters and date ordering
05
Working through a long list
Sortable and filterable table and card views, with status filters that survive a link. Send a colleague the filtered view rather than describing it.
- Table and card views
- Sorting and filtering
- Status filters with shareable links
Where this stops
What students & batches does not do.
We would rather you read this before you buy than discover it in week two. If something here is a requirement for you, tell us and we’ll be straight about the timeline.
Ask us about a gap- Students, batches and documents are here; exams, marks and grading are not part of the product.
- Staff exists as an entity type for teachers, faculty and admin, but there is no separate teacher sign-in scoped to a batch.
FAQ
Students & Batches, answered plainly.
A match check runs as the record is being created and shows the likely existing student in a dialog, so the person at the front desk decides before a second record exists rather than after.
Yes. Each batch carries a seat capacity, and it is enforced at the database level rather than only checked in the interface, so a second staff member cannot slip an extra student in from another screen.
Yes. Bulk import reads a spreadsheet, and bulk export takes the data back out whenever you need it elsewhere.
Yes. Documents and files attach to the student record, so identity proofs, previous marksheets and signed forms sit with the learner rather than in a shared drive.
Yes. A financial summary sits on the record itself, drawn from the fee plan, so a counsellor can answer a fee question without leaving the student.
Yes, with bulk select and a confirmation step. It is deliberately a confirmed action rather than a one-click one.
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